Assign item codes to vendors

How codes work

A code is the name of an item in Square. When a sale comes in, ShareFront matches each line’s item name to a code in your shop, and the vendor who owns that code gets the sale.

Codes are unique within a shop, so one code always belongs to one vendor. The same code can exist in a different shop.

Add codes to a vendor

1. 1When you create a vendor, list their codes in the Codes field, separated by commas.
2. 2For an existing vendor, open their page, type a code under New code, and click Add code.
3. 3To take a code away, click the remove button next to it on the vendor’s page.

What changes in Square

When your shop is connected to Square, adding a code creates a matching item in your Square catalog, so the code is ready to ring up at the register. ShareFront never deletes items from Square.

Codes that already exist in Square

Once a day, ShareFront reads your Square catalog and adds any item names it doesn’t know yet as codes with no vendor. Assign one to a vendor and it works like any other code.

Assigning a code also moves that code’s existing sales to the vendor, so lines recorded before the code had an owner are credited correctly.

Sales with no vendor

A line whose item name doesn’t match an assigned code is still recorded, without a vendor. It doesn’t send a sale email, and it appears in the Misc section of your pay-period report so nothing is lost.